TENT AND EVENT EQUIPMENT RENTAL AGREEMENT

This Tent and Event Equipment Rental Agreement (the “Agreement”) governs the rental of items from Fugazzi Tent Rentals (“Company”).

By accepting an estimate, approving a proposal, paying a deposit or invoice, scheduling delivery, or accepting delivery of rental equipment, the customer (“Customer”) accepts and agrees to be bound by these Terms.

The Customer’s name, event date, delivery address, rental items, pricing, and scheduled delivery and pickup dates are as shown on the accompanying Estimate, Quote, Invoice, or Order Confirmation, which documents are incorporated into these Terms by reference.

TERMS AND CONDITIONS

  1. RENTAL

Customer agrees to rent the items/equipment outlined on the Quote

All rented items/equipment shall, at all times, be and remain the sole and exclusive property of the Company.

Company shall at all times have the right to enter any premises where the items/equipment may be located for purposes of inspecting it, observing it, or removing it from Customer’s premises.

For short-term rental locations such as Airbnb or similar, or public parks/recreation areas, the property owner’s written authorization is required upon execution of this agreement. 

  • RESERVATION & PAYMENT
  • A deposit of 30% of total rental cost is required to reserve rental items and the event date.
  • Final balance is due at the time of delivery. Payment must be made via cash or credit card
  • CANCELLATION POLICY
  • Deposits are non-refundable and will be applied as a credit on the Customer’s account for use at a later date within the calendar year or, with written notice, can be transferred for use by another customer within the calendar year.
  • Sidewalls and heaters are excluded.  Deposits for these items are non-refundable.
  • DELIVERY & SITE CONDITIONS
  • Deliveries are scheduled in advance; exact times are not guaranteed.
    • We will notify Customer the Monday or Tuesday before the event of the delivery schedule.  Delivery is at Company’s discretion and typically may be 1-3 days before the event depending on several factors, including weather conditions. 
  • Customer must ensure site is free of debris/animal waste.
  • Customer must ensure clear, safe access for trucks and crew.  Unless otherwise noted, deliveries are expected to be a “tailgate drop”, meaning our vehicles are able to back up directly to the final setup location (i.e., Customers back yard).  Additional charges may apply for:
    • Stairs, long carries, or difficult access
    • Tight delivery windows or specific time requests
    • Same-day or late-night pickups
  • Customer is responsible for notifying us of any potential hazards (overhead wires, obstacles, etc.) upon execution of this Agreement.
  • SETUP/PICKUP & EQUIPMENT USE
  • Tables and chairs are delivered stacked.  Setup is not included unless otherwise arranged and noted.
  • Equipment must be returned in the same condition and must be easily accessible for loading at the time of pickup.  Additional labor charges may apply if not.
    • All rented items and associated materials (pallets, dust covers, etc) are to be left under the tent or, if no tent is provided, in a location that is protected from the weather and easily accessible to Company’s team on arrival.
    • Chairs should not be stacked after use.  Before chairs are removed, Company will inspect, clean and stack them.     
    • All linens must be returned dry and free of waste.
  • Customer agrees not to:
    • Remove items from the delivery or installation location without advance written approval
    • Use tape, staples, tacks, pins or other forms of fasteners on any items.  Tape is only allowed to be adhered to the underside of tables (i.e., to hold down table coverings) and must be removed before items are returned.
    • Do any type of cooking under or within a reasonable distance of a tent or use tiki lights or any other type of open flame within 100’ of the tent.
    • Modify or misuse equipment for its intended purpose(s)

If Company is delayed, prevented or required to make additional trips due to Customer’s failure to provide adequate access or to have all equipment ready for pick-up at time designated, Customer shall be responsible for additional labor, transportation, and delay charges.

  • TENTS & OUTDOOR INSTALLATIONS
  • Customer must clearly mark setup location prior to delivery.  All obstacles must be removed from the setup and access areas before delivery.  If the tent is being installed near trees, any branches which could damage the tent must be removed.   
  • Customer must contact Dig Safe (811) the week before setup and have all underground utilities and sprinklers marked before installation.  We are not responsible for damage to anything left unmarked.
  • Sprinkler systems must be fully disabled before delivery and left off until all rented items are removed.  Additional charges will apply if items need to be dried after removal.
  • Lawn maintenance should be paused while the items are installed.  Repair or replacement charges will apply for any items damaged.
  • Surface impacts (stakes, weights, frame contact) are inherent and not the Company’s responsibility.
  • It is the Customer’s responsibility to acquire any permits, at its expense, required by the local government.
  • Sidewalls are not allowed to be removed; we will provide instructions on how to handle them safely so they do not get damaged.
  • Frame tent legs/poles can slightly damage and scratch the surface they are set up on or cause disturbance to lawns, sod, landscaping, mulch, gardens, which the Company is not responsible for
  • Severe weather may require adjustment or cancellation for safety. Company reserves the right to:
    • Refuse installation;
    • Delay installation; or
    • Remove

*All tents are subject to stretching and retracting up to 5% of listed sizes and although all tents have been treated with waterproofing compound, no tents are guaranteed to be absolutely waterproof, and leaks do occur from time to time.

  • DAMAGE, LOSS & CLEANING
  • Customer is responsible for all rented items from delivery through pickup.
  • Customer must ensure proper supervision of all persons using rented equipment.
  • Charges will apply for:
    • Damaged items beyond ordinary wear and tear (replacement cost)
    • Excess cleaning
    • Theft or loss of equipment
    • Improper packing
  • EQUIPMENT CONDITION & WARRANTIES
  • Equipment will be provided in good working condition.
  • Customer is responsible for inspection upon delivery.
  • Company makes no warranties, express or implied, including fitness for a particular purpose.
  • LIABILITY & INDEMNIFICATION

Customer assumes all risks associated with use of rented equipment and agrees to indemnify, defend, and hold harmless the Company, its officers, employees, agents and contractors from any and all claims, damages, losses, liabilities, costs, expenses (including attorneys’ fees) or injuries arising from:

  • Customers use or possession of rented equipment
  • Customer’s improper use of the equipment;
  • Injury to persons or property occurring during rented period
  1. FORCE MAJEURE

Company is not liable for failure or delay in performance due to events beyond its control, including weather, natural disasters, labor shortages, transportation delays, government restrictions or emergencies

  1. ASSIGNMENT OF COMPANY’S RIGHTS

Company may assign, delegate, subcontract, or transfer any of its rights or obligations under this Agreement to any affiliate, subcontractor, successor, or third party without Customer’s prior consent; provided, however, that Company shall remain responsible for performance of its obligations under this Agreement and bound by all applicable terms and conditions herein.

  1. DEFAULT

If Customer breaches this Agreement, Company may terminate this Agreement, recover possession of Equipment, and pursue all remedies available at law or in equity.  Customer shall be responsible for all costs incurred by Company in enforcing the terms of this Agreement, including but not limited to reasonable attorneys’ fees.  All unpaid amounts shall accrue interest at fifteen percent (15%) per year. 

  1. GOVERNING LAW / DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Massachusetts.  Any dispute between the parties shall be settled by nonbinding mediation.  If mediation does not resolve the dispute within sixty days, the dispute shall be resolved by binding arbitration before a single arbitrator in Plymouth, MA pursuant to the rules of the American Arbitration Association.

  1. ENTIRE AGREEMENT

This Agreement constitutes the entire agreement between the parties and supersedes all prior negotiations, representations, or agreements relating to the subject matter herein.

  1. ACCEPTANCE

Customer acknowledges that they have read and agree to these Rental Terms & Conditions by any of the following:

  • Accepting an estimate or proposal.
  • Paying a deposit or invoice.
  • Scheduling or requesting delivery.
  • Accepting delivery of rental equipment.
  • Using the rented equipment.

This Rental Service Agreement governs all equipment rentals and supersedes any general information contained elsewhere on this website.

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